Treasurer
Amberleigh Treasurer is expected to do the following at any given point in the calendar / fiscal year:
Ad-Hoc
Reply (usually via email) to Title Demand Requests from escrow companies during sale of homes.
Address unexpected expenses with the Board (e.g., tree replacement, irrigation failure, damaged gazebo and shared spaces)
Monthly
Pay scheduled Vendors
Confirm "Actuals vs Budget" reports are accurate and on-track for spending
Check SnoPud billing for pending, incomplete payments (usually the sixth [last] meter in the list).
We have six (6) meters for electricity, billed individually to our HOA credit card. People's Bank only authorizes five (5) transactions to the same merchant within a 24-hour window. This means that the sixth meter often "fails to be charged" in the AutoPay situation. SnoPud does not repeat billing-payment attempts after failure. The card transaction limit can only be "temporarily" raised with an override from the main People's Bank office (not the branch).
Quarterly (July, October, January, April)
Issue invoices for quarterly dues (currently automatic via PayHOA)
Respond to queries regarding invoices, payment options, etc.
Collect checks delivered by mail or to front-door-inbox
Deposits are delivered in person to People's Bank, local branch at "15506 Main St, Ste 105" in Mill Creek.
Annually
In January: determine if any new vendors are subject to 1099-NEC and file accordingly by January 31.
In April: Prepare upcoming annual budget (due in May for review by Board, vote during annual meeting -- usually June -- for approval.)
In July: File and pay federal taxes for just-completed fiscal year (starting July of previous calendar year)
In July: File and pay state taxes for just-completed fiscal year (starting July of previous fiscal year)
Active vendors (as of 2025-01-29) include:
NorthPoint Landcare (S-corp?)
Clear Water Irrigation (S-corp?)
Taylor's Snohomish Tree Service (C-corp?)
Len's Affordable Stump Grinding (Sole proprietorship?)
Amberleigh also pays utility providers: